Connected threads, not isolated forms.
Each workflow is designed to start where the educator already is — on the floor, with a child — and end where it should: in the right hands, with the right context, automatically.
- 01Quick capture on the floorEducator
Photo, voice or 1-line note. Tagged to a child. Privacy filter applied before save.
- 02Auto-suggested EYLF outcomeSystem
AI suggests a learning outcome and prior context. Educator accepts or edits.
- 03Linked to learning cycleRoom Leader
Adds to the child's active cycle without re-typing.
- 04Pedagogical reviewEducational Leader
Sees patterns across rooms, not individual surveillance.
- 05Curated story for parentEducator → Parent
Warm, edited moment. Never the raw observation form.
- 01Two-tap incident startEducator
Type, child, time, location pre-filled by context. Calm, non-blaming language.
- 02Witness + first responseEducator / Room Leader
System prompts for required fields based on severity.
- 03Auto-route to DirectorSystem
No 'who do I send this to?' — escalation is determined by type and severity.
- 04Family notificationDirector
Pre-drafted, human-reviewed message to the family. Logged to compliance.
- 05Outcome & follow-upDirector / Ed. Leader
Closed loop. Tied back to the child's record privately.
- 01Roster published with contextDirector / Admin
Each shift carries today's room, key children notes, and allergies.
- 02Casual onboarding to roomCasual Staff
Auto-scoped 4–8h access. Sees only what's needed for the shift.
- 03Mid-day handoverRoom Leader
Outstanding items surface automatically — naps, meds, observations.
- 04End-of-day sweepEducator
System prompts unfinished items before sign-out. Nothing falls through.
- 05Casual access auto-expiresSystem
No lingering accounts, no manual cleanup.
- 01Cleaning & safety checklistsEducator / Room Leader
Inline, room-scoped, time-stamped. Replaces clipboards.
- 02Document register auto-trackedAdmin
WWCC, first aid, food handling — expiry alerts before they lapse.
- 03Director compliance pulseDirector
One screen: what's green, what's yellow, what needs eyes today.
- 04Audit-ready exportsDirector
Regulator-ready reports generated, not assembled at midnight.
- 01One thread per familyEducator → Parent
Replaces five apps. Daily moment, not a feed.
- 02Consent-aware mediaSystem
Photo sharing respects per-child consent rules automatically.
- 03Curated, never rawEducator
Parents never see internal observation forms. They see the story.
- 04Two-way, scoped repliesParent → Room Leader
Goes to the right person, not the room's noise.
- 01Risk plan from templateRoom Leader
Starts from a real plan, not a blank page. Editable, audit-logged.
- 02Director approvalDirector
Compliance window with one-tap sign-off and conditions.
- 03Live supervision check-inEducator (mobile)
Headcounts, ratio alerts, location pulse — no separate app.
- 04Return + reconcileEducator → Director
Auto-closes the supervision record into compliance archive.
The system drafts. The human decides.
AI is used to remove typing — never to remove judgment. Every AI suggestion is reviewable, editable, and logged.
AI drafts incident wording, parent notes and learning-story summaries. Educators approve and edit.
Pattern suggestions across rooms — never individual scoring of children or staff.
AI reduces re-typing across observations, handovers and compliance. The relationship work stays human.
