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Role workflow · Room operations · all educators in room

Room Leader

Coordinates the day's rhythm — staff in room, ratios, handovers, and the room's open loops. Light coordination, not surveillance.

Design principleCoordinate the day. Don't manage by checking up.
On sign-in

What appears first.

The opening surface is shaped to what this role actually does — never a feed of everything happening in the centre.

Opening view
  • 01
    Room pulse
    Ratios, staff in room now, casuals on shift, allergies present.
  • 02
    Today's plan
    Routines, transitions, any room-level intentional teaching moments.
  • 03
    Open loops
    Unfinished observations, handovers, cleaning checklists for the room.
  • 04
    Awaiting witness / review
    Incidents, observations, or handovers needing your sign-off.
Notifications that matter
  • Ratio drift in 12 minutes — incoming break overlap
    Now
    from · System
  • Incident #214 needs witness sign-off
    Now
    from · Educator
  • Casual onboarding briefing pending acknowledgement
    Today
    from · System
  • Cleaning checklist 80% complete
    Ambient
    from · System
Daily rhythm

The shape of one operational day.

Tasks arrive in time, in context, and within scope. No off-floor catch-up is required.

  1. 07:15
    Open room — verify ratios and casual scope assignments
    Rostering
  2. 09:00
    Approve room plan / pedagogy thread for the day
    Learning cycles
  3. 10:30
    Mid-morning handover — surface unfinished items
    Handovers
  4. 12:00
    Witness incident #214, route to Director
    Incidents
  5. 14:00
    Cleaning & safety checklist sign-off
    Compliance
  6. 15:30
    Two-way reply to a family thread
    Parent comms
  7. 16:30
    End-of-day sweep — confirm sign-out completeness
    Handovers
Operational scope

What this role owns. What it doesn't.

Action priorities
  • 01Keep ratios calm and predictable, never reactive.
  • 02Witness and route — don't rewrite educator work.
  • 03Hold the rhythm of the room, including transitions.
  • 04Surface, never escalate prematurely.
Responsibilities
  • Room ratios and shift coverage in room
  • Witness signatures on incidents and observations
  • Daily handover quality
  • Cleaning & safety checklist sign-off
  • First-line family communication
Intentionally hidden

Privacy-first scope. Information removed from this role to reduce cognitive load and protect children & families.

  • Other rooms' day-to-day documentation
  • Pay and contract details of staff
  • Family billing and enrolment data
  • Director-level wellbeing analytics
Module access

Scoped permissions.

Room (all)Full
HandoversFull
Incidents (witness)Create / edit
Learning cyclesCreate / edit
Cleaning & safetyFull
Excursions (plan)Create / edit
Parent commsFull
Allergies / dietaryRead-only
Rostering (room)Read-only
EnrolmentsHidden
Compliance auditRead-only
Wellbeing analyticsHidden
Accountability flow

How this role connects to others.

Childcare is not isolated tasks. Every action surfaces somewhere it matters — automatically, with audit trail.

Room Leader
via witness / handover
Educator
Room Leader
via incident escalation
Director
Room Leader
via pedagogy thread
Educational Leader
Room Leader
via casual onboarding
Admin
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