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Role workflow · Floor-level · assigned room only

Educator

On the floor with children. The system stays out of the way until it's needed — then it's two taps, in context, never off-floor.

Design principleCapture in seconds. Document never twice.
On sign-in

What appears first.

The opening surface is shaped to what this role actually does — never a feed of everything happening in the centre.

Opening view
  • 01
    Today, my room
    Children present, ratios, key notes. Nothing from other rooms.
  • 02
    Allergy banner
    Always visible while in a room with a child who has dietary or medical flags.
  • 03
    Open loops
    Unfinished items from yesterday's handover, surfaced gently — not as a backlog.
  • 04
    One next action
    The single most useful thing to do right now (e.g. lunch handover in 8 min).
Notifications that matter
  • Allergy alert: lunch plan does not match dietary record
    Now
    from · Chef → Educator
  • Room Leader needs witness on incident #214
    Today
    from · Room Leader
  • Observation suggested for Mia — last entry 6 days
    Today
    from · System
  • Cleaning checklist: nappy change station due 14:00
    Ambient
    from · System
Daily rhythm

The shape of one operational day.

Tasks arrive in time, in context, and within scope. No off-floor catch-up is required.

  1. 07:30
    Sign in → today's room loads with children present
    Identity
  2. 08:45
    Quick observation captured at the easel (photo + 1 line)
    Observations
  3. 10:00
    Morning handover note auto-prompts unfinished items
    Handovers
  4. 11:30
    Allergy banner verifies lunch plan before serving
    Allergies
  5. 13:45
    Two-tap incident form, witnessed by Room Leader
    Incidents
  6. 15:10
    Curated parent moment shared (consent-respected)
    Parent comms
  7. 16:00
    Sign-out sweep — system flags anything unfinished
    Handovers
Operational scope

What this role owns. What it doesn't.

Action priorities
  • 01Children, then capture. Never the reverse.
  • 02Quick observations rather than long ones at the end of day.
  • 03Witness, don't write — let the system handle the form.
  • 04Two-tap incidents, calm language, no blame framing.
Responsibilities
  • Floor presence and ratios
  • Observations on assigned children
  • Cleaning & safety checks for the room
  • First incident response and witnessing
  • Curated daily moment for parents
Intentionally hidden

Privacy-first scope. Information removed from this role to reduce cognitive load and protect children & families.

  • Other rooms' observations & incidents
  • Staff rosters and pay information
  • Enrolment & billing data
  • Aggregated wellbeing analytics
  • Compliance audit trails
Module access

Scoped permissions.

Assigned roomFull
ObservationsCreate / edit
Incidents (create)Create / edit
HandoversCreate / edit
Cleaning checklistsCreate / edit
Allergies / dietaryRead-only
Parent comms (curated)Create / edit
Learning cyclesRead-only
RosteringHidden
EnrolmentsHidden
Compliance docsHidden
Wellbeing signalsHidden
Accountability flow

How this role connects to others.

Childcare is not isolated tasks. Every action surfaces somewhere it matters — automatically, with audit trail.

Educator
via handover
Room Leader
Educator
via observations
Educational Leader
Educator
via incidents
Director
Educator
via curated moment
Parent
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