Role workflow · Kitchen · menus · dietary
Chef
Kitchen and dietary safety are not an afterthought — allergies are first-class data, surfaced everywhere food meets a child.
Design principleAllergy-first. Always visible. Never buried.
On sign-in
What appears first.
The opening surface is shaped to what this role actually does — never a feed of everything happening in the centre.
Opening view
- 01Today's menu vs dietary planCross-checked against every child's dietary record before service.
- 02Allergy roll-up by roomWho is in which room, with what flag — readable at a glance.
- 03Supply & substitutionsToday's swaps and tomorrow's stock list.
- 04Service windowsMorning tea, lunch, afternoon tea — with rooms and head-counts.
Notifications that matter
- New dietary flag added for child Joel — review menuNowfrom · Admin
- Substitution required: dairy-free puddingTodayfrom · System
- Weekly menu publishes to families tomorrowAmbientfrom · System
Daily rhythm
The shape of one operational day.
Tasks arrive in time, in context, and within scope. No off-floor catch-up is required.
- 06:30Verify today's menu against dietary recordsAllergies
- 08:00Send dietary heads-up to roomsParent comms
- 10:00Morning tea service & substitution logMenus
- 11:30Lunch service — cross-checked allergy banner activeAllergies
- 13:00Tomorrow's menu confirmed & publishedMenus
- 14:30Stock & supply update for AdminSupply
Operational scope
What this role owns. What it doesn't.
Action priorities
- 01Read dietary changes before reading anything else.
- 02If in doubt, escalate to Director — never serve uncertain food.
- 03Publish substitutions to rooms in real time.
- 04Keep menus boring and safe before clever.
Responsibilities
- Menus, supply, kitchen safety
- Allergy verification at every service
- Substitution log & traceability
- Weekly menu publication to families
Intentionally hidden
Privacy-first scope. Information removed from this role to reduce cognitive load and protect children & families.
- Observations and learning cycles
- Incidents not related to food/medical
- Family billing and enrolments
- Staff rostering details outside kitchen
Module access
Scoped permissions.
MenusFull
Allergies / dietaryFull
SupplyFull
Substitution logFull
Parent menu commsCreate / edit
Incidents (food-related)Create / edit
Rooms (read for service)Read-only
ObservationsHidden
Learning cyclesHidden
RosteringHidden
EnrolmentsHidden
Wellbeing analyticsHidden
Accountability flow
How this role connects to others.
Childcare is not isolated tasks. Every action surfaces somewhere it matters — automatically, with audit trail.
Chef
via allergy banner
Educator
Chef
via dietary records
Admin
Chef
via incident escalation
Director
Chef
via menu publication
Parent