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Role workflow · Single shift · auto-expiring access

Casual Educator

Arrives, finds the room, supports the day. Access is time-bound to the shift — when the shift ends, scope expires automatically.

Design principleJust-in-time access. Just-enough information.
On sign-in

What appears first.

The opening surface is shaped to what this role actually does — never a feed of everything happening in the centre.

Opening view
  • 01
    Today's room only
    The room you're rostered to, for the hours you're rostered. Nothing else.
  • 02
    Key children notes
    Allergies, medical, settling notes. Curated for a relief educator, not a permanent profile.
  • 03
    Shift briefing
    A single screen — room rhythm, who's in, who to ask, sign-out time.
  • 04
    Sign-out checklist
    What must be complete before you leave the floor.
Notifications that matter
  • Allergy alert: child Mia — nut-free table only
    Now
    from · Chef
  • Room Leader has assigned 2 quick observations
    Today
    from · Room Leader
  • Shift ends in 30 minutes — sign-out checklist
    Ambient
    from · System
Daily rhythm

The shape of one operational day.

Tasks arrive in time, in context, and within scope. No off-floor catch-up is required.

  1. 08:00
    Sign in → shift briefing acknowledged
    Identity
  2. 08:30
    Allergy & medical notes for today's children
    Allergies
  3. 10:00
    Quick observation if requested by Room Leader
    Observations
  4. 11:30
    Lunch supervision and dietary check
    Allergies
  5. 14:00
    First-response only on any incident — Room Leader witnesses
    Incidents
  6. 15:30
    Sign-out sweep — confirm handover items
    Handovers
  7. 16:00
    Access auto-expires — no lingering account
    Identity
Operational scope

What this role owns. What it doesn't.

Action priorities
  • 01Floor presence first.
  • 02Ask, don't guess — Room Leader is one tap away.
  • 03Capture only what is asked of you.
  • 04Sign out cleanly. The system closes the rest.
Responsibilities
  • Floor coverage in assigned room
  • Allergy & medical awareness
  • Limited capture as directed
  • Sign-in and sign-out completeness
Intentionally hidden

Privacy-first scope. Information removed from this role to reduce cognitive load and protect children & families.

  • Long-term child records & learning cycles
  • Family details beyond what's needed for the day
  • Other rooms
  • Anything outside the shift window
  • All historical incidents and observations
Module access

Scoped permissions.

Today's roomCreate / edit
Allergies / medicalRead-only
Observations (assigned)Create / edit
Incidents (first response)Create / edit
Handovers (sign-out)Create / edit
Cleaning checklistsCreate / edit
Learning cyclesHidden
Parent commsHidden
RosteringHidden
EnrolmentsHidden
Compliance docsHidden
Wellbeing analyticsHidden
Accountability flow

How this role connects to others.

Childcare is not isolated tasks. Every action surfaces somewhere it matters — automatically, with audit trail.

Casual Educator
via supervision
Room Leader
Casual Educator
via shift onboarding
Admin
← All role workflows