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Role workflow · Enrolments · operations · documents

Admin

Workflows, not surveillance. Enrolments, billing, compliance documents, casual onboarding — kept separate from pedagogy and floor work.

Design principleOperational backbone. Out of the way of the floor.
On sign-in

What appears first.

The opening surface is shaped to what this role actually does — never a feed of everything happening in the centre.

Opening view
  • 01
    Enrolment queue
    New families, status, missing documents — actionable, not a database.
  • 02
    Compliance horizon
    Documents and certifications expiring in the next 30 days.
  • 03
    Casual onboarding
    Today's casuals — auto-scoped, briefing acknowledged, ready.
  • 04
    Family billing
    Outstanding accounts, payment runs — separate tab from operations.
Notifications that matter
  • WWCC expiring in 6 days for 2 staff
    Now
    from · System
  • New enrolment: dietary information missing
    Today
    from · Family
  • Monthly compliance export ready for Director
    Ambient
    from · System
Daily rhythm

The shape of one operational day.

Tasks arrive in time, in context, and within scope. No off-floor catch-up is required.

  1. 08:00
    Onboard today's casual staff with shift scope
    Identity
  2. 09:30
    Process two new enrolment applications
    Enrolments
  3. 11:00
    Update dietary record from family — notify Chef
    Allergies
  4. 13:00
    Compliance: file refreshed first-aid certificate
    Compliance
  5. 14:30
    Send weekly menu to families (Chef-prepared)
    Parent comms
  6. 16:00
    End-of-day billing reconciliation
    Billing
Operational scope

What this role owns. What it doesn't.

Action priorities
  • 01Keep the floor un-interrupted.
  • 02Documents before dollars — compliance first.
  • 03Casuals onboarded with scope, not full access.
  • 04Family changes route to the right role automatically.
Responsibilities
  • Enrolment lifecycle
  • Compliance documents and certifications
  • Casual onboarding & access scoping
  • Family billing and accounts
  • Routing family info to Chef / Educator / Director
Intentionally hidden

Privacy-first scope. Information removed from this role to reduce cognitive load and protect children & families.

  • Raw observations and learning cycles
  • Internal pedagogical reflection memos
  • Wellbeing analytics
  • Curated parent daily moments
Module access

Scoped permissions.

EnrolmentsFull
Compliance docsFull
RosteringFull
Casual onboardingFull
BillingFull
Allergies (intake)Create / edit
Parent comms (admin)Create / edit
Audit logRead-only
ObservationsHidden
Learning cyclesHidden
Wellbeing analyticsHidden
Reflection memosHidden
Accountability flow

How this role connects to others.

Childcare is not isolated tasks. Every action surfaces somewhere it matters — automatically, with audit trail.

Admin
via compliance & rostering
Director
Admin
via dietary updates
Chef
Admin
via shift onboarding
Casual Educator
Admin
via enrolment & billing
Parent
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